Illustrative example > Processes > HR management
Coordinating onboarding, documents, absences and payroll variables across spreadsheets and email can duplicate work and make tasks difficult to track.
HR automation can connect repetitive tasks, assign ownership and support review while retaining decisions and checks that belong with the team.
This is an illustrative example, not a client case or measured results. The functions described are options to validate against each organisation’s processes, tools and requirements.
In most SMEs, human resources management is a fundamentally manual process: onboarding a new employee involves dozens of tasks coordinated by email, holidays are requested via WhatsApp, payslips are reviewed line by line and performance reviews are an annual event that nobody enjoys.
This model doesn't scale. As the company grows, the administrative workload grows proportionally, but the HR team does not. The result is an overwhelmed department unable to dedicate time to company culture, talent retention or professional development.
A new employee's first day is a succession of manual tasks: signing contracts, registering in systems, assigning equipment, sending documents. Each department does its part without coordination.
Collecting overtime, absences, bonuses and variable pay each month is a manual process that takes days and where any error generates distrust and complaints.
Holidays are requested by email or WhatsApp, approved verbally and recorded in a spreadsheet that nobody keeps updated. Calendar conflicts are commonplace.
Performance reviews are done once a year with a generic form, without follow-up or measurable objectives. The employee receives no continuous feedback or professional development.
Contracts, certificates, training records, health & safety documents… spread across physical folders, emails and shared drives. Finding a specific document is an ordeal.
Scattered records make it harder to locate data, review access and apply retention and request-handling procedures.
We implement HR automation in 4 phases, prioritising the highest-impact processes:
01
We map all human resources processes: onboarding, absence management, payroll, performance reviews, training and documentation. We identify automatable tasks and prioritise by impact.
02
We create an automated onboarding workflow with a task checklist, responsibility assignment, digital document signing and automatic generation of the digital employee file.
03
We integrate with your payroll provider or software, automate variable pay calculations and connect the absence portal with calendars and the payroll process.
04
We deploy a portal where employees view payslips, request holidays, access their documentation and participate in performance reviews with objectives, feedback and tracking.
Repetitive HR tasks are automated: registrations, documentation, payroll variable calculations and absence management. The team focuses on people.
A task list with owners and status helps teams review what remains for each new starter.
Collecting hours, absences and variables in a common workflow supports review by the team and payroll provider before processing payroll.
Every employee has access to their payslips, certificates, holidays and reviews from any device. No need to ask HR for anything.
Performance reviews stop being an annual formality. Measurable objectives, continuous feedback and development plans that employees and managers actively follow.
All employee documentation in one place: contract, training, certificates, reviews and health & safety documents. Accessible, secure and always up to date.
Backend for HR logic, employee portal, approval workflows and role- and permission-based access control.
Electronic signing of contracts, annexes and health & safety documents without the need for paper or physical presence.
Payroll or provider integration requires checking available exchange formats, permissions and interfaces.
Configurable workflows for onboarding, absence requests, performance reviews and any process requiring approval or tracking.
Interface accessible from mobile, tablet and desktop so employees and managers can handle everything from any device.
Define access, retention, traceability and protection measures with the relevant owners; software alone does not demonstrate compliance.
Consider a company coordinating onboarding and documents by email across several departments. This is a hypothetical scenario, not a client or a verified implementation.
Make outstanding tasks visible, avoid duplicate requests and support HR data review.
An approach could combine an onboarding checklist with task owners, a document and absence portal and a validated payroll connection. The following indicators would be measured before and after; they do not represent achieved results.
Measure
Onboarding time
Measure
Payroll errors
Measure
HR admin time
Assess
Employee satisfaction
We first review the software, formats and available interfaces. This establishes integration feasibility and the data and checks required.
No. The employee portal is a responsive web application that works from any browser. Employees log in with their corporate email from their mobile, tablet or computer without installing anything.
The signing workflow and provider are selected for the document and applicable requirements. Configuration and review belong in the scope before activation.
Yes. Each manager has access to their direct reports' reviews, can set objectives, give feedback and track progress. Visibility is controlled by roles and permissions.
The project must define access, retention, security measures and procedures with the data protection owners. Deploying a tool does not replace that assessment.
This depends on processes, integrations and available data. Timing follows an assessment, with agreed phases and checks.
Tell us how you handle onboarding, absences and payroll, which tools you use and where work is repeated.
Transform purchase orders, leave requests and expense approvals into digital workflows with full traceability and predictable response times.
View use caseEliminate manual invoicing with a system that automatically generates, sends and reconciles invoices, reducing errors and speeding up collections.
View use caseTell us which processes are holding you back and we'll propose a tailored solution. No commitment.